Executive Assistant

Brackettville, TX

Full Time

HR & Diversified Services

Mid Level

Job purpose

Provide high-level administrative support to the Chief Executive Officer (CEO), board of directors and other executive staff.

Duties and responsibilities

Provide high-level administrative support and assistance to the CEO and other assigned leadership staff
Serve as the primary point of contact for the CEO and internal/external parties. Handle all correspondence promptly and professionally
Perform clerical and administrative tasks including preparing and/or editing letters, memos, invoices, reports, presentations, and other documents for senior staff and Board of Directors
Track CEO’s schedules and commitments, anticipate the need for information, support and other background materials to permit CEO to effectively address key issues
Develop and maintain schedules for training and meeting attendance, travel and other requirements for the CEO and the Board of Directors to ensure effective coordination, communication, and adequate and timely arrangements for attendance at such meetings
Keep informed of regular, special and other meetings of the Board of Directors, prepare the required notices, reports and other information and develop and maintain minutes of meetings to ensure a comprehensive, official record of the proceedings
Handle business and confidential mail, write routine correspondence on own initiative, and process electronic communication for the CEO
Prepare all material pertaining to board meetings, including agenda and make mailings to board members, at periodic intervals, of informative and associated materials
Coordinate and direct all necessary preparation for election activities and other projects as assigned, ensuring project timelines are met and goals are achieved
Ensure the executive office operates efficiently by managing supplies, equipment, and necessary office maintenance
Travel with CEO on both local and out of town trips, as requested
Performs other related duties as assigned
Learn and comply with Cooperative’s safety rules and procedures
Maintain confidential information

Qualifications

Five (5) years or more of executive secretarial experience is highly desirable (Additional education may be substituted for experience)
Excellent organizational skills and attention to detail
Excellent time management skills with a proven ability to meet deadlines
Ability to adapt and perform well in a fast-paced and at times stressful environment
Extensive knowledge of office administration, clerical procedures, and recordkeeping systems
Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software
Ability to devote time necessary to perform job which may include some overnight travel as required
Possess a valid Texas drivers’ license
Insurable with the Cooperative's auto insurance carrier
Possess excellent oral and written communication skills in the English language
Possess excellent interpersonal skills including the ability to maintain a harmonious working relationship with all Cooperative employees
Must be or become certified in first aid and cardiopulmonary resuscitation

Working conditions

Office environment
To ensure all employees are provided with drug free and alcohol free working conditions, pre-employment, post-accident, reasonable cause and random drug and alcohol tests are conducted on all employees
Subject to irregular hours
Overtime hours will be required
Subject to travel, including multiple over-night stays

Physical requirements

Must have sufficient health to perform the essential functions, duties and responsibilities of the job
Requires lifting, pushing, pulling, bending, stooping or carrying of weights
Traveling (Driving)
Sitting for extended periods of time

Direct reports

_______________________________________________________________________________________________________

Rio Grande Electric Cooperative, Inc. (RGEC) was organized in 1945 to enhance the quality of life for rural residents by providing electric service where none existed. Today, at over 35,000 square miles, RGEC has the largest service territory of any electric cooperative in the contiguous United States, serving 18 counties in Texas, and two counties in New Mexico. While it still serves rural areas, many metropolitan areas have expanded into RGEC’s territory, which now includes hospitals, schools, and urban housing developments.

The Cooperative was also selected by the military to be the electrical maintenance provider for Fort Bliss, El Paso, and Laughlin Air Force Base, Del Rio. RGEC maintains offices in Alpine, Brackettville, Carrizo Springs, Dell City, El Paso, and Fort Stockton, with the Brackettville office serving as corporate headquarters.

Mission

RGEC is committed to providing safe and reliable energy services through the efficient use of resources, highly skilled employees, and technology.

Motto

Empowering communities, enhancing lives.

Values & Vision

RGEC proudly serves members based on a foundation of integrity and excellence, while striving for the betterment of communities and quality of life for those in the region it is privileged to serve.

Seven Cooperative Principles

Voluntary and Open Membership | Democratic Member Control | Members’ Economic Participation

Autonomy and Independence | Education, Training and Information | Cooperation Among Cooperatives | Concern for Community

Rio Grande Electric Cooperative, Inc. is an equal opportunity provider and employer.

Apply for this position

Required*

First Name*

Last Name*

Email Address*

Phone*

Address*

Resume

We've received your resume. Click here to update it.

Attach resume or Paste resume

Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

Do you have a valid driver's license?*

Do you have a valid Commercial Driver's License?*

Are you willing to relocate?*

What's your citizenship / employment eligibility?*

What's your highest level of education completed?

College or University

Are you 18 years of age or older?*

What languages do you speak fluently?*

Earliest start date?*

Can you work weekends?*

Can you work evenings?*

Can you work overtime?*

Have you ever been convicted of a felony?*

If “Yes”, you have been convicted of a felony, please explain the circumstances around the conviction:*

In 150 characters or fewer, tell us what makes you unique. Try to be creative and say something that will catch our eye!*

150

References: Please enter names and contact information:

How did you hear about this position?

Are you related by marriage, birth or otherwise, to any manager, director or employee of Rio Grande Electric Cooperative, Inc.?

If "Yes", please tell us the name of your relative and the relationship.*

Please list any additional education or training you believe should be considered in determining your qualifications (e.g., certifications or trainings).

Use the space below to describe your interest in RGEC and the skills/aptitudes you feel qualify you for the position in which you are applying.*

WORK HISTORY - Current or Most Recent Employer

Include employer, address, phone number, position title, dates of employment, duties, and salary. If you provided a resume, indicate "See attached resume", or if you do not have work history, indicate "No work history".*

WORK HISTORY - Previous Employer

Include employer, address, phone number, position title, dates of employment, duties, and salary.

The following questions are entirely optional.

To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.

Gender

Race/Ethnicity

Invitation for Job Applicants to Self-Identify as a U.S. Veteran

A “disabled veteran” is one of the following:
- a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
- a person who was discharged or released from active duty because of a service-connected disability.
A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Veteran status

I IDENTIFY AS ONE OR MORE OF THE CLASSIFICATIONS OF PROTECTED VETERAN LISTED ABOVE
I AM NOT A PROTECTED VETERAN
I DON’T WISH TO ANSWER

Voluntary Self-Identification of Disability

Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

Alcohol or other substance use disorder (not currently using drugs illegally)
Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
Blind or low vision
Cancer (past or present)
Cardiovascular or heart disease
Celiac disease
Cerebral palsy
Deaf or serious difficulty hearing
Diabetes
Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
Epilepsy or other seizure disorder
Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
Intellectual or developmental disability
Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
Missing limbs or partially missing limbs
Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
Partial or complete paralysis (any cause)
Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
Short stature (dwarfism)
Traumatic brain injury

Please check one of the boxes below:

YES, I HAVE A DISABILITY, OR HAVE HAD ONE IN THE PAST NO, I DO NOT HAVE A DISABILITY AND HAVE NOT HAD ONE IN THE PAST I DO NOT WANT TO ANSWER

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

You must enter your name and date
Name	Date

Human Check*

Submit Application

Thanks for visiting our Career Page. Please review our open positions and apply to the positions that matches your qualifications.

Executive Assistant

Apply for this position